This Privacy Policy explains how Staff Docs ("Staff Docs", "we", "us" or "our") collects, uses and protects information when you use the Staff Docs mobile application and related services (the "App"). By using the App you agree to this Policy.
Staff Docs is a document expiry tracker for businesses in the United Arab Emirates. It helps employers track staff and company documents such as Emirates IDs, residence visas, work permits, passports and trade licences. For any privacy question or request, contact us at contact@narvistech.com.
The following is stored only in the App on your phone and is not sent to us:
Camera & photos: used only to capture or pick documents you choose. Contacts: only the contact you pick when adding a worker's number is read, and it is stored on your device. Notifications: your daily briefing is scheduled locally on your phone.
When you choose to remind a worker or share a list, the App opens WhatsApp (or another app you pick) with a pre-filled message or file. Nothing is sent until you press send in that app. Worker reminders contain only the document type and expiry date. Lists you share for your PRO or typing centre may contain full document numbers - share them only with people who need them. Messages and files you send are handled by the app you use, under its own terms.
Because your data lives on your phone, uninstalling the App or losing your phone deletes it unless you have a backup. The App can create a backup file encrypted with a password you choose (AES-256). You decide where to save it - for example Google Drive, Files or WhatsApp - and that service's terms then apply to the file. We never receive your backup or your password, and we cannot recover a forgotten backup password.
We use trusted third parties that process limited data on our behalf:
We do not sell your personal information. We share data only as needed to run the service, to comply with the law, or to protect our rights.
The App lets you keep information about your employees and workers on your device. You are responsible for having a lawful basis and any necessary consent to collect and keep that information, for keeping your phone secure (we recommend turning on the App lock), and for using the information in line with applicable UAE data-protection and labour laws, including Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data. In respect of your staff data, you are the controller.
Account and subscription data is transmitted over encrypted (HTTPS/TLS) connections. On your device, your data is protected by your phone's own security and, if you turn it on, the App lock (fingerprint, face or PIN). Document numbers are hidden on screen until you tap to show them. No method of storage or transmission is 100% secure, and we cannot guarantee absolute security.
We keep your account and subscription data while your account is active. Data on your device stays until you delete it, delete your account in the App, or uninstall the App. Some records may be retained where required for legal, tax or accounting purposes.
You may request access to, correction of, or deletion of your personal data by emailing contact@narvistech.com. You can also delete your account directly in the App (More → Delete account), which cancels any active subscription, removes your account from our systems and erases the documents and staff records stored in the App on that phone. See Delete Account.
The App is intended for business use by adults (18+) and is not directed to children. We do not knowingly collect data from children.
Account, subscription and analytics data may be processed on servers outside the UAE by our service providers. Where this happens, we rely on those providers' safeguards to protect your information. Your documents and staff records are not transferred, because they stay on your device.
We may update this Policy from time to time. Material changes will be reflected by updating the "Last updated" date above and, where appropriate, notifying you in the App.
Questions about this Policy? Email contact@narvistech.com.
Staff Docs